Patients.In file
Format of the Patients.In file.
| Field | Size | Notes |
|---|---|---|
| External ID | 9 | Unique identifying code for each patient. Can contain letters or numbers in character format. Must be unique as it is used as a key to identify patients and their associated medications, history, and other details. Should be generated by the system when a new patient record is created. |
| Patient Surname | 30 | Patient's surname. If the patient goes by a single name, this field will be blank. |
| Patient First Name | 30 | Patient's first name. For patients who go by a single name, if the FIRSTNAME data is ONLYNAME or '.' or blank, it will be identified as a single name when imported into Clinical or Pracsoft via the Link File Processor, DDE, or the Import Demographics utility. If the FIRSTNAME is ONLYNAME or . when imported, it will be converted to an empty string by Clinical/Pracsoft. The Delete Data in Clinical'option (Link File Processor) ignores the FIRSTNAME field. |
| Patient Title | 6 | Patient's first name. For patients who go by a single name, this field will be exported as an empty string. |
| Patient Date of Birth | 8 | Date of birth in the format DD/MM/YYYY. |
| Patient Address | 154 | Street and Number. Can contain up to three lines of information, separated by commas. |
| Patient City | 30 | City or suburb. |
| Patient Postcode | 4 | Post code. |
| Patient Chart Number | 10 | Chart or record number if recorded in Clinical or Pracsoft. |
| Patient Pension Number | 14 | If the patient's Pension Status is Pension/HCC (as recorded in Clinical or Pracsoft), this field will indicate the patient's pension number. However, if the patient's Pension Status is None, this field will be blank. |
| Patient DVA Number | 20 | If the patient's Pension Status is Full DVA or Limited DVA (as recorded in Clinical or Pracsoft), this field will display the patient's DVA Number. However, if the patient's Pension Status is None, this field will be blank. |
| Patient Pension Code | 1 | If the patient has a qualifying Pension Status, this field will display the patient's pension number. However, if the patient's Pension Status is None' this field will be blank. |
| Patient Safety Net Number | 14 | Safety Net number, if recorded in Clinical. |
| Patient Medicare Number | 12 | Patient's Medicare number if recorded in Clinical or Pracsoft. |
| Empty | 0 | Blank. |
| Empty | 0 | Blank. |
| Doctor Provider Number | 8 | Practitioner's Provider Number. |
| Doctor Code | 6 | If integrated with Pracsoft, the User ID recorded Pracsoft. |
| Immunisation Date | 10 | Date on which immunisation was recorded in Clinical. This can be different from the date on which the immunisation was administered. |
| Vaccine Name | 50 | Name of the recorded vaccine. |
| Immunisation Sequence | 1 | If entered when recording an immunisation. Otherwise this field is left blank. |
| Immunisation Batch No | 15 | If entered when recording an immunisation. Otherwise this field is left blank. This number should not contain spaces (can be enforced by the setting Enforce AIR Validation rules to batch numbers for the purpose of Medicare Australia claims within Advanced Link Options). |
"000000021"|"ANDERSON"|"Penny"|"Mrs"|
"Top Floor, Rum Tower, 61 Wallace Street"|"Bundaberg"|"4670"|""|""|""|" "|""|"6288 25344 3"|
""|""|"2426621B"|"AP "|"24/10/2016"|"ACTHIB"|"2"|"12345667889"