Appointment List (With Comment) Report

This report provides you with a list, in order of scheduled time of arrival, of all patients who have appointments booked on the dates you select, with the Practitioners you select, and of the appointment types you select.

Before you begin

This report is based on the dates that appointments were made and is linked to a specific Practitioner.

It also includes the comments that are attached to these appointments, and is therefore a longer report than the Appointment list (no comment).

The list is presented in the form of a table, with the following headings: Time, Duration, Patient, Type, Phone No, and File No. The associated comments are listed under each patient's appointment.
  • Time refers to the scheduled time of arrival.
  • Duration refers to the length, in minutes, of the appointment, as scheduled.
  • Patient refers to the name of the patient.
  • Type refers to the appointment type that is selected when the appointment is made. The abbreviation are displayed here.
  • The Phone No column will display both the main and alternate phone numbers, assuming both are entered in the patient's file.
  • The File No column displays the patient's file number. If your practice does not use file numbers, then you can edit the template and remove this extra column.

About this task

Extra fields used with the Appointment List (With Comment) Report:
  • Medicare Number - [Pat_Medicare]
  • Veterans' Affairs Number - [Pat_Veterans]
  • Medicare Reference Number - [Pat_MedicareRef]
  • Medicare Expiry Date - [Pat_MedicareExpiry]
  • Patient Details Comment line - [Pat_Comment]
  • Referring Dr - [RefDoc_Name]
  • Date of Referral - [Pat_RefDate]
  • Period of Referral - [Pat_RefPeriod]

Procedure

  1. Either:
    • Click
    • Press Ctrl + P
    • Select Reports > Print

  3. In the Print Report window, select Appointment list (with comment) from the list of reports and click Next.
  4. In the Print Appointment List (With Comment) Report window, enter the date range for the report and then press the Tab key.
  5. You can scroll through the list of Practitioners and select the specific Practitioner whose list you want to print, and you can also select only the appointment types you want to print. Alternatively, you can click on either, or both, of the All Practitioners and All Appointment Types buttons. Click the Next.

    There must be at least one Practitioner and one appointment type selected, or nothing will print. If you print the report for a date on which the selected Practitioner has no appointments booked, then an empty page will be printed with just the header.

  6. Ensure that the correct printer and tray are selected and then click Next

    You will have to select the printer and tray the first time you print this report, on each terminal. Thereafter Bluechip will remember the appropriate settings.

Example

For example, Mr Greg Smith has an appointment with Dr Demo Caseg, at 9.00am. His consultation appointment is scheduled for 15 minutes. He can be contacted on phone numbers 9467 6100 or 1300 300 161, and his file number is TLG132. Also, be aware that Mr Smith has an allergy to penicillin.