Account Transactions

From the Account Transactions window you can view all transactions for a selected account.

This includes invoices, receipts, adjustments, write-offs, and refunds.

Items of interest on this window
Ref The reference ID.
User The ID of the user logged in at the time of the transaction.
Type Displays the type of transaction. The transaction types are:
  • INV - Invoice
  • REC - Receipt
  • W/O - Write Off
  • RFD - Refund
  • * - Subsequently adjusted
  • (-) Minus sign - Adjustment
File No The Invoice/Receipt ID.
Amount Displays the credit or the debit amount of the transaction. Any amount with a minus sign next to it indicates a credit, either from money received or using an invoice adjustment.
Outstanding The outstanding amount on the invoice.
Total The cumulative balance.
Item (Entry Date) The payment or invoice item, or any associated allocations and the dates of entry.
Service The service item and date of service performed/allocated to.
Outstanding The amount still outstanding on the highlighted item.
CRef The cross reference matching the invoice or receipt in the Ref column.
Show adjustment check box View or hide the adjustments made to the transactions.
Outstanding The cumulative outstanding amount.
Payments The total value of any prepayment overpayment allocations.
Balance The total outstanding balance for the account. (If a prepayment is made this is calculated by subtracting the prepayment figure from the outstanding amount).