Recording Service Text
Before you begin
In the following example we create an invoice for a Medicare Bulk Bill account, and the Service Text window is specific for this kind of billing; the Service Text window may vary slightly, depending on the type of account you are billing against.
Procedure
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When creating an invoice for Bulk Bill / DVA,
locate the Service Text field for the Service Item you want to record Service Text
for, click within the field and then either:
- Click
or - Press SPACE + ENTER
The Service Text window appears.
- Click
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Select an option from the Service Flags drop-down list. This selection will eventually appear within the invoice window. In the example at Step 1 above, Service Flags of 'Not Duplicate Service' and 'Not Normal Aftercare' have been selected for three of the billed Service Items.
- You can also free-type customised Service Flag text (max 100 characters) into this field, although it will not be saved for next time.
- This field is not available if on the New Invoice window you selected 'Pathology' from the drop-down list.
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Select an Explanation from the associated drop-down list. Note that this list is initially empty. You can add new Explanation items to this list;
- By free-typing into the Explanation field (max 50 characters, except for DVA claims which allow for 100 characters), and then clicking
or - Beforehand, via the Billing and Fees tab of Bluechip's Practice Options.
- By free-typing into the Explanation field (max 50 characters, except for DVA claims which allow for 100 characters), and then clicking
- Record the time the service was performed into the Time of Service text box. This field accepts the Windows time format of HH:mm. For example, to record 2:30 p.m. enter the 24-hour format of 14:30.
- Record the duration of the performed service via the associated drop-down list.
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(optional) Record pathology details as desired.
- Note that this section is only available if
- The invoice is for a DVA account.
- The invoice is for a service type of 'Pathology'.
- The associated practitioner is recorded as offering pathology services (as indicated on the General tab of Practitioner Options).
- The practitioner's default SCPID can be set via the practitioners section within BC Secure.
- Note that this section is only available if
- Click OK. to continue. You are returned to the invoice window.