Appointment List (Extended) Report

This report provides you with a list, in order of scheduled time of arrival, of all patients who have appointments booked on the dates you select, with the Practitioner you select, and of the appointment type you select.

Before you begin

This report is based on the dates for appointments have been made, that is, the dates that were selected when the appointments were made, and is linked to a specific Practitioners.

It also includes the comments that are attached to these appointments, the name of the patient's referring practitioners, the patient's referral dates and periods of referral, and is thereby a longer report than both the Appointment list (no comment) and the Appointment list (with comments).

The list is presented in the form of a table, with the following headings: Time, Duration, Patient, Type, Phone No, and File No. The associated comments are listed under each patient's appointment.
  • Time refers to the scheduled time of arrival
  • Duration refers to the length, in minutes, of the appointment, as scheduled.
  • Patient refers to the name of the patient.
  • Type refers to the appointment type that was chosen when the appointment was made. Its abbreviation is displayed here.
  • The Phone No column will display both the main and alternate phone numbers, assuming both are entered in the patient's file.
  • The File No column displays the patient's file number. If your practice does not use file numbers, then you can edit the template and remove this extra column.

About this task

Extra fields used with the Appointment List (Extended) Report:
  • Medicare Number - [Pat_Medicare]
  • Veterans' Affairs Number - [Pat_Veterans]
  • Medicare Reference Number - [Pat_MedicareRef]
  • Medicare Expiry Date - [Pat_MedicareExpiry]
  • Patient Details Comment line - [Pat_Comment]
  • Referring Dr - [RefDoc_Name]
  • Date of Referral - [Pat_RefDate]
  • Period of Referral - [Pat_RefPeriod]

Procedure

  1. either:
    • Click

    • Press Ctrl + P
    • Select Reports > Print
  2. The Print Report window appears.
  3. Select Appt list (extended) from the list of reports and click Next The Print Appointment List (Extended) Report window appears.
  4. Enter the date range for the report and then press the [Tab] key.
  5. You can scroll through the list of Practitioners and select the specific Practitioner whose list you want to print, and you can also select only the appointment types you want to print. Alternatively, you can click on either, or both, of the All Practitioners and All Appointment Types buttons.

    There must be at least one Practitioner and one appointment type selected, or nothing will print. If you print the report for a date on which the selected Practitioner has no appointments booked, then an empty page will be printed with just the header. Click the Next button.

  6. Ensure that the correct printer and tray is selected and then click Next

    You will have to select the printer and tray the first time you print this report, on each terminal. Thereafter Bluechip will remember the appropriate settings.

Results

Example

For example, Mr Greg Smith has an appointment with Dr Demo Caseg, at 9.00am. His consultation appointment is scheduled for 15 minutes. He can be contacted on phone numbers 9467 6100 or 1300 300 161, and his file number is TLG132. He has a 12-month referral, commencing on 1 July, from Dr Ryan Jones. Also, be aware that Mr Smith has an allergy to penicillin.